Ph.D Programme Regulations
RGUKT provides facilities for research work leading to the award of the degree of Doctor of Philosophy (Ph.D). The award of the Ph.D. degree is made on the basis of satisfactory performance of a registered candidate in prescribed course work, registration seminar, the thesis submitted by the candidate and a final viva voce. The thesis shall be a report of original research work characterized by creation of new knowledge in the form of either discovery of new facts or a new interpretation of known facts and theory or an independent design and development, or development of new instrument or technology.
All candidates seeking admission to the Ph. D. program shall have to possess requisite marks/grades in qualifying examination as shown below:
- M. Tech / M. E (Master of Technology / Engineering) or M.S (Master's degree by Research in Engineering / Technology) with a valid GATE score.
- M. Sc (Master of Science) and with a valid GATE score or UGC/ CSIR-NET/ NBHM.
- M.B.A. (after B. Tech./M.Sc./M.A./M.Com.) or 2 year M.B.M. or an equivalent of the aforesaid degrees with a valid score from a national level test.
- M.A (Master of Arts) and with UGC/ CSIR-NET/ NBHM or equivalent qualification.
All those who possess a Master's degree and do not possess a valid high score from national level test are required to pass an entrance test organized by the university to ensure the requisite domain knowledge.
- 60% marks (or a CGPA of 6.5 in 10 point scale) in the qualifying examination in Engineering/Science/Commerce/ Management.
- 55% in Humanities or Social Sciences (or a CGPA of 6.0 in 10 point scale).
Admission into the PhD programme is by a selection process which may include a written test followed by interview for applicants. The basis for the examinations shall be to test the capability of a candidate to carry on research work of a high quality.
- Announcements will be made twice a year for Ph.D admissions in January and July. The following categories will be admitted:
- University scholarship
- Self-supporting (no scholarship)
- Sponsored (no scholarship)
- Scholars admitted to Ph.D Programme under regular scheme (full-time) are eligible for the following Half-time Teaching/Research Assistantship (HTRA) for which:
- A Research Scholar may be assigned academic responsibilities up to 8 hours per week in the departments for tutorial classes, laboratory demonstration work, running and maintenance of equipment/computers as may be decided by the Head of the Department.
- Renewal of assistantship for every semester will be contingent on enrolment, satisfactory progress in research work and good performance during the preceding semester in the discharge of responsibility as teaching/ research assistant.
- A candidate has to enroll for the Ph.D. program within a month of joining by paying the prescribed fees.
- All research scholars are required to enroll in person each semester on the stipulated date till their submission of thesis after payment of the requisite fees. Those not in residences may pre-enroll in absentia during the stipulated period after payment of the requisite fees.
- As a part of the enrolment, RGUKT shall form a Doctoral Scrutiny Committee (DSC) including one/two/three supervisors. At least one of the supervisors including the primary supervisor is generally expected to be from within RGUKT. The assignment of a supervisor is done on the recommendation of the HoD after taking the interest of the student and the expertise of the Departmental faculty into consideration. Constitution of the DSC including the supervisor assignment will be made with the help of the HoD and approval of the Dean (Academics). During the beginning stages and also when closely related expertise is not available from amongst the full-time faculty, RGUKT may still encourage research by very selectively permitting its adjunct faculty to take sole or joint supervision. Eligibility criteria for serving as a PhD supervisor are given in Appendix-IV. DSC prescribes the course work with the help of the supervisors. The DSC may recommend a maximum of 12-16 credits of course work of which a maximum of 4 credits is on Technical English. Candidates assigned course work must obtain, a grade not lower than 'C' (minimum CGPA of 7.0) in each of the subjects.
- If the grade obtained by a candidate in any subject is below 'C;, the candidate is required to repeat that subject and clear it with a grade not lower than 'C'. If the candidate fails to clear the course work within 1 year of enrolment, the DSC may review the performance of the student and recommend a change of course work.
A candidate is required to give a detailed seminar talk including details on the problem or study taken up on the topic of his research within one year of enrolment or within one year of completion of the course work as the case may be. The registration seminar should normally be held within 2 calendar years for a student on the basis of possessing qualification.
- A registered research scholar shall submit a written report in the required format, annually for the first three years, and every six months thereafter. The progress made by a research scholar shall be reviewed by the DSC.
- The report should be routed through the guide to the Head of the Department for consideration by the DSC.
- The progress made by a research scholar shall be reviewed by the DSC once a year for the first 3 years and every six months thereafter.
The Comprehensive Examination will usually consist of a written test and oral examination or an oral examination. The Ph.D research scholars are normally expected to complete the Comprehensive Examination within a year after his/her enrolment in the Ph.D programme and in any case not later than three semesters after his enrolment
The enrolled scholar has to write a research proposal in his relevant area of research and submit it to DSC as a mandatory part of registration.
Prior to submission of the synopsis, the scholar is required to give at least two seminar talks on the topic of his/her research. The scholar should have at least one paper either published or accepted for publication in a refereed journal.
Prior to submission of the thesis the candidate will submit the synopsis of the thesis and present a seminar to an open audience in which besides others, the DSC members will be present. The scholar shall submit the requisite copies of the synopsis of his/her research work in the required format through the guide(s) and Head of the Department to the Academic Section (Dean, Academics) for consideration of the DSC.
The candidate is required to submit five copies of the thesis neatly typed or printed and bound under soft cover. A soft version in CDROM along with copyright and IPR undertaking be submitted. The thesis will be sent to two examiners selected by the Dean (Academics) from the panel approved by the DSC. The DSC shall recommend for the award of the degree upon positive recommendation for the award by both the examiners.
The thesis for the Ph.D degree must, however be submitted within 8 years from the date of registration / enrolment.
All the research scholars shall submit one copy of the final form of thesis in A5 size and an electronic version in PDF format after the viva voce board recommends the award of the Ph.D degree.
If the performance of the research scholar in the viva voce is satisfactory, he/she will be awarded Ph.D. degree on the recommendation of the Academic Council and with the approval of the Governing Council of the University. A student who has completed satisfactorily all prescribed requirements and has cleared all fees and dues payable to the Institute shall be eligible for the award of Ph. D. degree of the University by the Governing Council on the recommendation of the Academic Council. The degree shall be awarded at the Annual Convocation for the academic session in which the student completes the requirements satisfactorily.
Every Research Scholar shall be required to pay at the time of joining the following items of fees, at rates as in force for the time being:
- Seat Rent & Water Charges
- Gymkhana, Medical etc.
- Thesis Fee (payable at the time of submission of thesis)
- Institution Caution Deposit
- Mess Deposit
- Mess Advance
- The assistantship shall be payable from the date the scholar joins the Institute. At the initial stage the order for payment of assistantship shall, however, be issued when the scholar is enrolled formally.
- The tenure of a research assistantship shall be four years counted from the date of joining; the initial award shall however, be released for two years and then renewed for the third year, subject to satisfactory progress. On the recommendation of the DSC the tenure may be extended for a further period of one year, granting the extension for not more than six months at a time subject to the Scholar's satisfactory performance at seminar delivered to an open audience embodying the progress of the work during the last six months.
- Institute Research Scholars:
There will be no House Rent Allowance, Dearness Allowance.
- Other categories (scheme research fellows/CSIR etc.):
Same principle will be applicable.
- Institute Research Scholars
Research Scholars can avail of the following types of leave in a year counted from the date of joining:
Casual Leave: 15 days
Medical Leave: 15 days
In case of serious illness, the research scholar may avail a part of casual leave as medical leave, in addition to 15 days, at the discretion of the H.O.D. They are not entitled to vacation leave (summer & winter). Any leave not availed of shall not accumulate.
Married research scholars would be eligible for the maternity/paternity leave as per Govt. of India norms. Such leave will be granted only once during the period of tenure of the award.
- Other categories (scheme research fellows / UGC / CSIR / self- supporting etc.):
Same as Institute Research Scholars.
- Every scholar is required to observe disciplined and decorous behaviour both inside and outside the campus and should not indulge in any activity, which will tend to bring down the prestige of the University/Institute.
- A Research Scholar shall maintain, besides satisfactory academic progress, good conduct, behaviour and discipline in the Institute. In the event of a scholar being found to be involved in any act of misconduct, misbehaviour, indiscipline or use of unfair means at an examination, the Scholarship is liable to be suspended with immediate effect.
- In all other cases, not covered by the above Regulations the matter will be referred to the DSC for consideration.
ADMISSION OF SPONSORED AND SELF-FINANCING CANDIDATES TO Ph.D. PROGRAM
The University/Institute may admit Self-supporting candidates and persons who are in gainful employment as 'Sponsored Scholars' to the research program subject to the following conditions:
- Persons who possess the minimum prescribed qualifications and are in service in any of the following establishments shall be eligible for admission to the Ph.D. program as sponsored scholars:
- established industrial research and development organizations;
- autonomous bodies and public undertakings;
- such industries as may be recognized by the Institute for the purpose from time to time.
- Besides the sponsored candidates from the above organizations, qualified teachers from recognized Engineering Colleges selected under the Quality Improvement Program (QIP) of the Govt. of India and of Science Colleges who are awarded Teacher Fellowship of the University Grants Commission shall be eligible for admission to the program.
- An intending sponsored candidate must submit his application in prescribed form for admission through his employer, who will forward the same to the university with suitable endorsement so as to reach the Institute by the date stipulated in the notification for the semester.
- A sponsored scholar selected for admission shall be required, at the time of joining the university:
- to submit evidence of having passed the qualifying examination and such other documents as the university may require,
- to produce certificate from the employers to the effect
- that he has been officially released from his duties for purpose of joining the program and has been granted the leave for the required period,
- that his services shall be retained with the employers.
- A self-supporting candidate in service shall produce a release certificate from his/her employer at the time of admission.
- Subsequent to his joining the university as a sponsored research scholar and during his tenure here, if the sponsoring authority puts him on leave without pay or half pay, he/she will be treated as self-supporting candidate and he/she will not be eligible for any scholarship.
- No Research Scholar shall be permitted to receive any emoluments, salary, stipend or any other scholarship/assistantship during the tenure of award. In the event of a scholar being awarded another Scholarship/assistantship of the Institute or of any external organization/Institution, he/she will have the option to retain any of the awards according to his/her choice, which he/she will communicate immediately in writing to the Dean, Academics.
APPENDIX-II Constitution of Doctoral Scrutiny Committee
The following is the composition of the Doctoral Scrutiny Committee:
- Head of the Department (HoD/nominee of HoD) - Chairman
- Research Guide or Guides - Member
- A minimum of one faculty member of the Department nominated by the Dean (Academics) from the suggested panel of names by HoD - Member
- A minimum of one faculty member of allied Departments or allied Institutions nominated by the Dean (Academics) from the suggested panel of names by HoD - Member
- The Chairman must be present for comprehensive Exam / Synopsis / Thesis report / Viva voce meetings of the Scholar.
Note: During the initial stages of RGUKT, in the absence of the Head, Director may serve as Chairman of the DSC and also serve the role of the HoD in the DSC formation. If the Director happens to be the Guide of a scholar, a senior Professor will be nominated by Dean (Academics). In the absence of the Dean (Academics) Chairman, Senate or Academic council will serve as the officiating authority.
APPENDIX-III Composition of the Board for Conducting the Viva-Voce
The following is the composition of the Viva voce Board:
- Head of the Department - Chairman
- The examiner of the thesis from within - Member the country,
- Rest of the members of the DSC including the supervisors
Under any extra-ordinary conditions a specialist in the subject nominated by the Chairman, Academic council/Senate from the panel of examiners originally recommended by the Doctoral Committee.
Note: During the initial stages of RGUKT, in the absence of the Head, Director may serve as Chairman of the board of examiners. If the Director happens to be the Guide of a scholar, a senior Professor will be nominated by Dean (Academics). In the absence of the Dean (Academics) Chairman, Senate or Academic council will serve as the officiating authority.
APPENDIX-IV Eligibility Criteria for PhD Supervision
The following eligibility criteria are applicable for acting as research supervisors or co-supervisors of students who pursue research leading to Ph.D. degree at RGUKT:
Download Pdf for Ph.D Programe Regulations
- The main supervisor is a faculty member of RGUKT. The faculty shall posses Ph.D. degree in the subject concerned or in a related subject and shall have published research papers in refereed journals. The co-supervisor may be a faculty member of any institution or industry possessing a Ph.D. degree in the subject concerned or in a related subject and shall have published research papers in refereed journals.
- In case there is an area where there is no closely related expertise available from amongst its full-time faculty, RGUKT may still encourage research by very selectively permitting its adjunct faculty after ensuring commitment to take up the responsibility of supervision solely or jointly. However, efforts shall be made to make multidisciplinary expertise available in all relevant and potential areas at RGUKT.
- The proposed maximum number of Ph.D. candidates that can be registered to a faculty member (including as joint supervisor) at any given time.
- Assistant Professor: 4
- Associate Professor or Professor: 8